Employer Onboarding Form | Workplace Training Strategies

Welcome to the WTS Onboarding Platform

To ensure we collect the important and necessary information about you and your business, please complete the following sections:

Organisation Details
Legal Employer Representative
Employer Obligations
Goals

Authorised Supervisors
Release of Photographic, Video, Audio Evidence
Statement of Fees / Terms and Conditions

1. Organisation Details

2. Accounts Contact

3. Legal Employer Representative

4. Apprenticeship Support Network (AASN)

5. Employer Obligations

6. Authorised Supervisor Nomination

7. Release of Photographic, Video & Audio Evidence

8. Eligibility & Enrolment Fees

Organisation Details

Trading Name * Organisation Legal Name * ABN * Physical Workplace Address * Postal Address (if different)

Employer Information

Employer Name *

Primary Contact for this engagement

Position / Title *

Work Phone / Mobile *

Email *

This email will receive a copy of the form on submission.

Accounts Contact Details

Accounts Contact Name * Accounts Email * Accounts Phone *

Client Goals

List 2 specific goals our training team can work toward (e.g. “Increase spend per customer”, “Improve team product knowledge”).

Client Goal 1 * Client Goal 2 *

Legal Employer Representative

If you wish to nominate someone else to sign legal documents (Service Agreements, Training Plans, Cancellations, Completions), tick below and complete the details.

I wish to nominate a Legal Employer Representative.

Nominated Representative Name Email Mobile / Work Phone Signature

Apprenticeship Support Network

Do you have a preferred AASN? NoYes

If Yes, which AASN? e.g., MEGT, Apprenticeship Support Australia, APM, BUSY At Work AASN Representative Name (if known)

Employer Obligations

As an employer, you have obligations set by the governing body. You need to:

ensure learners are employed part-time/fulltime (not casual)
ensure learners are released from work to attend training each month
allow trainees/apprentices to leave work to attend off-the-job training (workshops if required)
provide appropriate facilities and work tasks that are relevant to the qualification
roster the apprentice to work on equipment/machinery to gain the necessary skills and experience to achieve competency
liaise with the WTS team to set a monthly training calendar
nominate a supervisor to liaise with the WTS training team to sign off each months session work and progress
make sure trainees/apprentices are supervised by someone who is appropriately qualified and experienced

Employer Checklist

Use the VRQA checklist to ensure you’re meeting regulatory requirements for employing an apprentice or trainee.

If you agree with every checklist item, the apprenticeship or traineeship is likely to be progressing well.

If you disagree with a checklist item or you are unsure, you can ask for advice from our representative from Workplace Training Strategies, your Apprenticeship Network provider, or VRQA.

I agree with every checklist item.

Program Duration & Training Plan

I understand the program will be delivered as set by the WTS Program Descriptor and Training Plan.

I understand the program delivery terms.

Unacceptable & Unreasonable Behaviours Policy

We do not tolerate behaviour towards us that is offensive, abusive, threatening or unreasonable. Our staff are expected to treat individuals with courtesy, respect and fairness. Similarly, we expect our staff to be treated in the same way. We have a duty to protect the welfare and safety of staff. Staff who face these situations have license and right to end any training session or conversation whether it be onsite, online, email, SMS, or telephone. WTS reserves the right to immediately terminate contracts and contact.

I acknowledge and agree.

Authorised Supervisor Nomination

SUPERVISION and PROGRESSION are the KEY words when managing Apprentices and Trainees.

To ensure trainees/apprentices are appropriately supervised in the workplace, employers are obligated to nominate an authorised supervisor for each qualification.

The nominated supervisor can be:

the business owner, CEO or equivalent
a supervisor, manager, head baker directly responsible for the supervision of the trainee/apprentice

The nominated supervisor is required to:

have the relevant knowledge, skills and experience
monitor to ensure the trainee/apprentice attends monthly training sessions
provide support to ensure the students homework and workplace tasks/activities are completed and submitted in given timelines
provide rostering that allows on the job training to meet the unit requirements within the training program
be the SIGNATORY to DECLARE and VERIFY the students training progress and (on the job) competency

Where signature is not/can not be provided, the Authorised Supervisor/Industry Expert must reply to a declaration email sent for their electronically written approval. (Please refer to the below attachment for more information).

The email declaration will be accepted in place of a signature if the sender is the Employer/Authorised Supervisor/Industry Expert as detailed in the Authorised Supervisor Form.

WTS is obligated to document the authorised supervisor for each qualification as follows:

Employer Declaration *

I, , nominate and authorise the following as an AUTHORISED SUPERVISOR and SIGNATORY for all (on-the-job) and (off-the-job) training for the following qualifications. I will ensure that I notify WTS of changes and updates to the AUTHORISED SUPERVISORS.

Employer Name *

Authorised Supervisor 1

Name * Position * Qualification Supervised * Mobile * Email * Supervision Start Date *

Authorised Supervisor 2 (optional)

Name Position Qualification Supervised Mobile Email Supervision Start Date

Authorised Supervisor 3 (optional)

Name Position Qualification Supervised Mobile Email Supervision Start Date

📄 Guide to Collecting Supplementary Evidence from Authorised Supervisors

Release of Photographic, Video & Audio Evidence

I ACKNOWLEDGE THAT THIS IS MANDATORY AND AGREE, I hereby grant permission to Workplace Training Strategies and its representative to collect and use photographs, videos and audio of the workplace for the purpose of student evidence collection for WTS training programs. I ACKNOWLEDGE THAT THIS IS MANDATORY AND AGREE, I hereby grant permission to Workplace Training Strategies and its representative to own all rights to take and publish the photographs, video, audio related to the students and workplace participating in the WTS training program for marketing and advertising to include internet, social media, print or website. I ACKNOWLEDGE AND AGREE, I hereby grant permission to Workplace Training Strategies and its representative to own the rights to testimonials provided by the student, supervisor/manager and employer relating to WTS training programs and services. I ACKNOWLEDGE AND AGREE, I hereby grant permission to Workplace Training Strategies and its representative to use my business logo

Waiver, Indemnity & Release

I hereby waive any right to inspect or approve the use of images or recording or of any written copy. I further waive all moral rights. I also waive any rights to royalties of other compensation arising from or related to the use of images, recordings or materials. I hereby release, defend, indemnify and hold harmless the producers from and against any claims, damages or liability arising from or related to the use of the images, recordings or materials, including but not limited to claims of defamation, invasion of privacy, or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion or use in composite form that may occur or be produced in taking, processing, reduction or production of the finished product, its publication or distribution. I have read this document before signing below and I fully understand the content, meaning and impact of this consent, waiver, indemnity and release.

Eligibility Requirements & Enrolment Fees

The Skills First Program is a Victorian Government scheme that provides access to government subsidised training to eligible individuals. If an individual is eligible, the government will contribute to the cost of the training.

The WTS Statement of Fees outlines funded/Fee For Service options, concession eligibility, and RPL/short course pricing.

Refer to the most recent Statement of Fees, for the qualification you propose to enrol your staff into and for the fees that will be payable by your organisation.

A $100 administration fee will be applied to the invoice as stated on the Service Agreement.

View the Statement of Fees

By signing below, I confirm:

I understand the Employer Obligations.
I have nominated authorised supervisor(s).
I accept the declarations regarding media evidence and waiver/indemnity.
I have accessed and acknowledged the Statement of Fees.

Employer Signature/Nominated Legal Representative Signature

Date Signed Thank you for completing the employer onboarding process with WTS! One of our WTS Representatives will be in touch with you if we require any further information. We look forward to working with you to deliver great training programs to your team that positively impact your business. If you have any questions, please feel free to contact the WTS Sales Team on 03 7020 2844.